Client Overview
Our client dance Studio is a thriving dance academy dedicated to offering high-quality dance education to students of all ages. With a growing number of students, the studio faced administrative challenges in managing payments, tracking student enrollments, and maintaining information for both parents and student.
Client relied on manual invoicing, cash/etransfer payments, and spreadsheets for student management
The process was time-consuming and prone to errors.
Delayed payments, and administrative bottlenecks
AllReach Digital worked closely with our client to design and implement a customized payment and student management system tailored to their needs. The key features of the solution included:
Automated Online Payment System: Enabled clients to pay securely online, set up recurring payments, implement client-specific discount rules, and receive instant payment confirmations.
Digital Invoicing: Created a system to generate and send invoices automatically before the next payment via email.
Student Management System: A centralized database to track student registrations, guardian and student information , class schedules, and attendance.
Consolidate all payments: Integrated all other types of payments, including dancing products sales and appointment-based sessions payments in one convenient payment portal.
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After implementing the customized system, our client experienced significant improvements:
Time Savings: Reduced administrative hours by automating invoicing and payment tracking, saving the studio several hours per week.
Increased Payment Compliance: Improved on-time payments with automated reminders and easy online payment options.
Better Organization: Eliminated the need for spreadsheets, providing a more structured and efficient student management system.
By implementing a customized digital solution, AllReach Digital helped our client dance Studio overcome its operational challenges, improving efficiency and enhancing the overall experience for both staff and students.
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